Dear Friend:
Jesusonian Foundation and Morning Star Foundation have volunteered to run the store at IC05. As you know, the conference store is a wonderful way to sell and expose your products or art to the Urantia community. Are you interested in offering a product or artwork in the conference store again? If so, you should know the following:
1. Jesusonian will need to be notified of your intentions to sell products or art in the store by May 15th, 2005. Included with this letter is a store application. Please include descriptions of the products or art you wish to offer as well as prices and quantities.
2. Send your application to: Jesusonian Foundation, PO Box 18764, Boulder, CO 80308, or fax it to (303) 440-0677, or email it to UbooksRus@aol.com. Please remember to include a current mailing address and daytime phone number on your store application and sign it to indicate that you agree with the terms.
Note: Only products not currently offered in Morning Star Foundation’s Catalog are eligible.
3. You, as a vendor, will receive a vendor code. You will need to sticker every product you wish to offer with a removable sticker, which includes the price of the item and the vendor code. Each different product you offer will have to have a different price (however slight) if you wish to track the sales of your inventory. This is the same system we used at IC99 and IC05 and it worked very well for everyone. For example: if your assigned vendor code is 123 and you want to offer tee shirts, books, and posters – you could price them at $9.95, $10.00, and &9.99. This allows us the ease of processing sales without a description while also allowing you to know exactly what sold because the price acts as a description code.
4. Each vendor is responsible for their own inventory, including shipping it to the conference. You may ship items to: Randy Rocap, 205 Bordendale Road, Media, PA 19063. Bill Rocap has agreed to transport these product shipments to the conference site. Please time shipments to arrive as close to the conference date as possible. Vendors are also responsible for marking items with a vendor code and price (as described above), setting up the product display prior to opening, and taking it down when the conference is over. Each vendor will have adequate and equal space to display his or her products. Every effort will be made to ensure that shrinkage does not occur, however, the conference planners and staff cannot be responsible for shrinkage.
Note: All accounting for sales will take place within 30 days of the conference and profits will be distributed at that time. No vendors will be paid at the conference site. A 25% commission on all sales will go to The Urantia Book Fellowship.
5. IC05 Store hours will be from Noon to 6:00 PM every day of the conference except Thursday (the last day). The store will also be open on Saturday the 30th (registration day) from 1:00 to 6:00 PM, so please plan to have your display all set up by then. Anyone who offers products for sale in the conference store is required to work one 3-hour shift there. We will do a schedule after the May 15th deadline to notify you of your shift. If you have other conference commitments that prevent you from working in the store, or at certain times, please note it on your store application. We will make every effort to accommodate everyone. There will be a trained store manager in the store at all times.
6. The Art Gallery will be in or near the store to facilitate the ability of attendees to purchase art that is for sale. Sale of art will be handled the same way as product sales except artists should use cards to list vendor numbers and prices. Remember to notify us if you intend to sell art so that we can issue you a vendor number. Art items for display only need no vendor number.
We hope this covers everything, but if you have questions please call us at (800) 767-5683.
We look forward to working with you at the IC05 Store!
IC05 STORE APPLICATION
Please complete this form (print or type) and return to the address below.
Name___________________________________________________________________
Address__________________________City_____________State_________Zip_______
Daytime Phone____________________FAX_____________Email_________________
List all items you intend to offer for sale at the store including a description, quantity, and prices. Keep in mind that if you want us to track your sales by item you must vary the price of each item (even if it’s only slightly). In other words, the price becomes your identifying code for each different item.
1.______________________________________________________________________________________________________________________________________________
2.______________________________________________________________________________________________________________________________________________
3.______________________________________________________________________________________________________________________________________________
4.______________________________________________________________________________________________________________________________________________
5.______________________________________________________________________________________________________________________________________________6.______________________________________________________________________________________________________________________________________________
7.______________________________________________________________________________________________________________________________________________
8.______________________________________________________________________________________________________________________________________________
Signed___________________________________________Date___________________
(Please attach a sheet if you need more space.)
Send application to: The Jesusonian Foundation, PO Box 18764, Boulder, CO 80308